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|  Annual Leadership ForumABOUT
THE ANNUAL LEADERSHIP FORUM ABOUT THE ANNUAL LEADERSHIP FORUMHistory Prior to 1978, the chapter chairmen (now, chapter presidents and vice presidents) met with the leadership of the Academy during the AAP Annual Meeting. These meetings fell short of chapter chairmen’s expectations and in 1978 the first Annual Chapter Forum took place. This dynamic Forum provided a process for chapter presidents and vice presidents to advise the AAP Board of Directors on issues of importance from the AAP membership. In 2004 AAP committees and sections joined the Forum and the name was changed to the Annual Leadership Forum. Then, in 2005, councils were formed and they too joined the Forum. The leaders from all four of these volunteer group’s – chapters, committees, councils and sections, voted on resolutions for the first time together in 2007. Aims Today, the Annual Leadership Forum continues to serve in an advisory capacity to the Board of Directors, providing a primary communication link between the grassroots and the policymaking bodies of the Academy. The aims of the ALF are as follows:
Who Attends Each chapter is represented at the ALF by the chapter president and vice president. Committees, councils and sections are represented by their chairpersons or their duly authorized representative who must be an Academy Fellow. The ALF is also attended by national Academy leaders including the Board of Directors, the District Vice Chairpersons, the National Nominating Committee, the Chapter Forum Management Committee, the Committee Forum Management Committee, the Council Management Committee, the Section Forum Management Committee, the Chapter Executive Directors, as well as AAP staff and special guests. FUTURE ALF DATES THE RESOLUTION PROCESS The purpose of a resolution is to provide a formal mechanism whereby the members of the Academy can provide input regarding Academy policies and activities. All resolutions adopted by the Annual Leadership Forum are considered by the Board, but are advisory and not binding. For information on resolutions see Guidelines for Submitting Resolutions. Resolutions should be sent to the attention of Sharon Chase, Division of Chapter and District relations, 141 Northwest Point Blvd, Elk Grove Village, Illinois, 60007 or to your chapter president, chapter forum management committee representative, committee chairperson, council chairperson or section chairperson. For more information regarding the American Academy of Pediatrics’ Annual Leadership Forum or the submission of resolutions contact the Division of Chapter and District Relations at 800/433-9016 extension 4752. GUIDELINES FOR SUBMITTING RESOLUTIONS I. PURPOSE OF RESOLUTIONS The purpose of resolutions is to provide a formal mechanism whereby the members of the Academy can give input concerning Academy policy and activities. All resolutions submitted to the Annual Leadership Forum or to the Board of Directors directly are considered by the Board, but are advisory and not binding. Resolutions should relate to the Academy’s mission
The mission of the American Academy of Pediatrics is to attain optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. To accomplish this mission, the Academy shall support the professional needs of its members. Resolutions must address the Academy’s mission, and the proposed action of the resolution should be desirable, doable, feasible and ethical. Some useful types of resolutions include: 2) A request that the Academy inaugurate a new program or activity or reconsider a current AAP program or activity. 3) A request that the AAP change its operating procedures. What makes an Effective Resolution? The Resolved(s) portion of the resolution should define as specifically as possible the action to be taken by the Board of Directors and group(s) to which it will be assigned. The resolution should be limited to one page. 1) The "Commandment" resolution. For example, a resolution that asks the AAP to take a stand against murder doesn't accomplish much. 2) The Grandiose idea. For example, a resolution that says the AAP should bring "peace and happiness to everyone" is unlikely to accomplish much. 3) The "Board of Directors Magic Wand" resolution. When a resolution identifies a problem and no one has a proposed solution, it is unlikely to be solved by throwing it into the Board's lap. 4) The Spendthrift resolution. A resolution which asks the AAP to spend a large amount of money to accomplish a minor objective would be unwise. 5) The "Amateur Expert" resolution. This asks the AAP to act in an area in which we are not expert. | Resolutions may originate from: 1) Chapters, Committees, Councils or Sections
III. CHECK OUT THE RESOLUTION DATABASE The purpose of the resolution database is twofold; 1) The database is a quick reference for looking up past resolutions; and 2) The database allows members who are thinking about developing a new resolution to review past resolutions on the same subject and what the Academy is doing about it. In some cases an author may find that their issue is already being handled but occasionally, a new resolution is still necessary, despite past resolutions covering the topic. All resolutions that have been written in the past 11 years will appear in your search. This will help you to determine whether or not a resolution dealing with this subject is necessary. Other search tips: When searching by title, use keywords from the title instead of using the full title. When searching by author, only use the author’s last name whenever possible. When searching by date, search on a particular year and include keywords to narrow your search, i.e. “2002 vaccine”. To search for an exact date, use the full text date with double quotations around the date. For example: TOP TEN RESOLUTIONS DATABASE What happens after a resolution receives Chapter, Committee, Council and/or District support? The resolution is sent to the Central Office where it is typed in proper format and given the next available number. The Coordinator, Chapter and District Relations, refers the resolution to the staff liaison of the committee(s)/council(s)/department(s)/section(s) most likely to have background information. Once background information is received, it is included with the resolution. By late-January resolutions are assigned final numbers so that they can be grouped by similar subject matter and sent to the Chapter Forum Management Committee (CFMC) for review. If the Chapter Forum Management Committee has any questions regarding a particular resolution, they must call the author for clarification or changes. These resolutions will then be placed on the Member Center of the AAP Web site within 30 days of the Forum. This will give all members an opportunity to view the resolutions prior to the Annual Leadership Forum (ALF). IV. RESOLUTION FORMAT Following is an explanation of the resolution format: RESOLUTION # ‑ a number will be supplied by Central Office TITLE ‑ should reflect the action for which the resolution calls SUBMITTED BY ‑ the sponsor(s) of the resolution must be identified. Resolutions can be submitted by fellows, chapters, committees, councils, sections or districts. DATE ‑ Date submitted. (see below, Section V - DEADLINES). DISPOSITION ‑ Reflects vote of the Forum. Whereas - These statements should be written clearly to define the problem and state that a solution is possible. Please remember that the Whereas’ are not voted on and should be limited to three or four statements in order to assure that the focus remains on the resolved portion of the resolution. REFER TO ‑ Resolutions should be referred to the Annual Leadership Forum or, if urgent, to the AAP Board of Directors. AUTHOR/CONTACT PERSON ‑ Fellow(s) who drafted the resolution and can be contacted for clarification. Resident and candidate fellows who author resolutions must also obtain support of an AAP full fellow to co-author the resolution. Telephone # ‑ Number where the author/contact person can be reached. Fax # - Fax number where the author/contact person can be reached. Email - Email address where the author/contact person can be reached. BACKGROUND INFORMATION - The author of the resolution should supply background material, if possible. The author’s background material should be limited to 2 pages or 86 lines using a 12 point font with a 2 inch left margin. Any background material exceeding 2 pages will be placed in the additional background book. Staff will gather information as well. This information will be sent to the Chapter Forum Management Committee to review. FISCAL NOTE ‑ Fiscal notes are generally supplied by staff. When possible the author will be notified of any significant fiscal notes by the Chapter Forum Management Committee. V. DEADLINES 1) Regular Resolutions Resolutions to be included in the workbook for a district meeting should be submitted to the Central Office at least 21 days before these meetings. Resolutions can be submitted on-site at the district meetings as well. 2) Late Resolutions (LR#)
Leadership Forum and be submitted on time; and
Resolution, a fiscal note is required. Resolutions should be sent to the attention of Sharon Chase, Coordinator, Chapter and District Relations, Division of Chapter and District Relations, 141 Northwest Point Blvd, Elk Grove Village, Illinois, 60009‑0927. What happens to a resolution once it is adopted at the Annual Leadership Forum? The Advisory Committee to the Board on Community, Chapter and State Affairs (ACBOCCSA) reviews all adopted resolutions and refers them to the appropriate committee(s)/council(s)/section(s)/department(s) for response. A letter is sent to the staff liaison to have the resolution put on the agenda of the group’s next meeting. The staff liaison then forwards the response to the Coordinator, Chapter and District Relations in the Division of Chapter and District Relations. The response is added to the resolution. A disposition document which includes the status of all resolutions is posted on the Member Center of the AAP Website and will be included in the following year’s Annual Leadership Forum workbook. All committee/council/section/and department responses are tracked by the District Vice Chairpersons (DVC). The DVC receives the responses from his/her district's adopted resolutions and reports on them in the fall at the district breakfasts at the National Conference and Exhibition (NCE).
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