Template Letters and Sample Policies

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Template Letters and Sample Policies

These sample letters are provided as a reference for practices developing their own materials and may be adapted to local needs. Please note, these documents do not represent official American Academy of Pediatrics (AAP) policy or guidelines and the AAP is not responsible for their use. You should consult an attorney who is knowledgeable about the laws of the jurisdiction in which you practice before creating or using any legal documents. ​

Practice Process Letters

​Examples include welcome letters for new patients, patient discharge letters, letters about privacy protections, and letters notifying patients of pediatrician retirement​.

Payment Related Letters​
Template letters notifying families about a practice’s financial policies, outstanding balances, questions about bills, co-payments, etc.

Office Financial Policy Samples​​

Sample financial policies from several pediatric offices are provided as examples.

Educational Letters to Families​​
​Template letters that provide moe detailed education about topics such as retail based clinics and billing for services.

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