Your CATCH project begins when your fiscal agent receives the funds. If you don't have all your paperwork into the CATCH Staff by the specified deadline, your grant may be closed. The project period is 12 months, but you can ask for one 6-month extension.
A fiscal agent is a non-profit, tax exempt organization that you appoint to receive your grant award distributions. The fiscal agent will deposit your funds and will write checks to providers for services rendered (eg, your project staff, consultant, a print shop for materials printed), or to reimburse you for expenses incurred, such as the purchase of refreshments or meals for meetings or incentive gift cards for focus group participants.
Not only is it a CATCH requirement but also by appointing a tax-exempt organization (charitable, educational, religious or other nonprofit entity) to receive your grant award distributions, you may avoid personal tax liability.
The following suggestions may help you locate an appropriate fiscal agent for your grant funds:
- Ask your community partners whether one of them would be willing to serve as your fiscal agent. Remember that the fiscal agent must be a nonprofit entity.
- Investigate whether there is a nonprofit agency in your community that would be willing to serve as fiscal agent. Examples include
- the local YMCA
- a family services agency
- a faith-based or cultural organization
- a local health advocacy agency
- the hospital where you have admitting rights
- a college or university with which you are affiliated.
- Call your local AAP chapter to determine its willingness to act as your fiscal agent.
- Keep in mind that some agencies or chapters will want to charge an administrative fee for this service. CATCH funds cannot be used for fiscal agent fees.
During your orientation call you may be asked to submit a revised budget. This is done to add clarification to various line items, to eliminate unallowable items, or to add suggested items that had not been previously included. Please see the guidelines for the grant cycle in which you applied (these guidelines change each year, so please save a copy). Please note that these guidelines are not exhaustive.