Course Coordinator Responsibilities
The PEPP Course Coordinator (CC) is the primary person responsible for the quality of the PEPP Course. Responsibilities include the following:
Maintain Integrity of Program
- The AAP has involved many experts in the development of a quality PEPP curriculum. However, the quality of the course relies heavily on the PEPP CC and Faculty. The CC maintains the integrity of the program and ensures that all minimum course requirements are met.
Select and Communicate with a PEPP Medical Advisor
Select Appropriate Faculty
A PEPP CC recruits, prepares, and supervises the Faculty for the course being coordinated. More information on the qualifications and responsibilities of Faculty can be found in the section titled Faculty.
Ensure Course Evaluations Are Completed
Maintain Direct Communication with the AAP
Note: All activity in your PEPP CC account is associated with the username and password you selected when you set up your account. It is essential that you use the correct username (email address) when registering new courses and submitting rosters.
Coordinate Logistical Issues
The PEPP CC manages logistical issues, including everything from equipment, room reservations, and registration to catering and signage. In some cases, these responsibilities can be delegated. More detailed information on planning the PEPP Course can be found in the section titled Course Timeline.
Manage Course Budget
Address Educational Principles Within the Structure of the Course
Be Present for Entire Course and Supervise All Aspects of the Course
The PEPP CC needs to be present for the entire course. The CC supervises the registration process and observes lectures, scenarios, and skill stations. The CC needs to be prepared to intervene if necessary. This could involve teaching a segment of the course or redirecting a skill station or scenario.
Register Upcoming PEPP Courses
Submit Completed Course Rosters to the AAP
After completion of a course, instructors must go online here to update the course roster. Indicate students who have successfully completed the course and submit. Once the roster is submitted, students will receive their course completion certificates by email. You must submit your roster within 30 days of the course date.
Ensure the Safety of Participants
The PEPP CC
Ensures that universal precautions are followed
Ensures that all sharp equipment is handled and disposed of appropriately (e.g., sharps box)
The PEPP CC is responsible for selecting the Faculty for the course.
There are two levels of PEPP Courses: BLS and ALS. A wide range of health care professionals could be attending these courses. Faculty members must be health care professionals. It is important that the Faculty selected is appropriately trained for the course and audience that they are teaching. Ideally, Faculty members are individuals who have successfully completed a PEPP Course.
Facilitate Learning Process
Be Familiar with Course Structure and Material
Work with PEPP CC and Other Faculty
Read Materials Related to PEPP Faculty
Number of Faculty Needed
The number of Faculty needed to conduct a PEPP Course varies depending on how many participants are enrolled in the course. The skill stations require a Faculty-to-student ratio of 1:6. The case-based scenarios require a Faculty-to-student ratio of 1:10.
The PEPP CC identifies a Medical Advisor for each PEPP Course conducted.
Have an active physician’s license (MD or DO)
Hold current responsibilities in the local or regional EMS system
Know local and/or regional EMS jurisdictional protocols
Agree to review how the PEPP Course can be integrated into the local EMS community
Serve as resource for the CC to answer questions regarding the course content and integration of PEPP principles into the EMS system
The level of involvement needed from the PEPP Medical Advisor may vary from one course to the next. It is not mandatory for the Medical Advisor to be on site, but he or she must perform other duties including the following:
Provide direction and advice for the CC as needed
Review the course content and recommend potential Faculty if needed
Identify and clarify jurisdictional and protocol issues to be addressed in the course
Serve as a Faculty member if possible
Preparing for the PEPP Course
Advance preparation is one of the keys to conducting an effective PEPP Course. The following provides the information that you need for advance planning.
Course Planning Checklist
The following are suggested action steps to take in planning a PEPP Course. It is recommended that planning for a PEPP Course starts approximately 3 to 6 months before the course begins.
Before the Course
Identify Medical Advisor
Review evaluation and comments from previous course (if applicable)
Select a course to teach (ALS or BLS and onsite or hybrid)
Select course dates
Reserve the location for the course
Contact continuing education provider or state EMS providers or determine if CAPCE credit is needed
Identify appropriate people to serve as Faculty for the course
Develop course budget and set registration fee
Mail Faculty confirmation letter
Establish registration procedures
Register your course here
Develop plan for promoting the course
Order textbooks and other needed materials from Jones and Bartlett Learning (800-832-0034)
Send textbooks to participants in advance of the course so they may complete the required precourse work
Order the course supplies and equipment
Reserve audiovisual equipment
Send the first mailing to prospective participants
Select the menu for food functions and breaks, if needed
Schedule a meeting with the Faculty
Order course signage
Process the registration
Mail a confirmation letter with directions to the location, parking facilities, and course materials to participants
Day Before the Course
Reconfirm meals and refreshments
Set up registration area
Hold a Faculty meeting
Prepare the course signage
Photocopy the PEPP Provider test
During the Course
Check the rooms to see that all audiovisual equipment and lights are in order
Check on setup for meals and refreshment breaks
Place course signs in appropriate locations
Set up equipment for skill stations
Facilitate course participant registration and Faculty check-in
Distribute course materials to participants
Monitor the course to maintain schedule flow
Monitor lectures, scenarios, and skill stations to maintain the desired group size
Have Faculty available to answer questions and provide directions
The CC may serve as Faculty during the course but should limit how many lectures/scenarios they teach so they can be available to oversee the course sufficiently.
After the Course
Submit the roster to the AAP through the online database
Send thank you letters to Faculty, medical advisor, vendors, and support staff
Send honorarium (optional)
Send appropriate paperwork to continuing education provider for approval